VICTAM AND GRAPAS INTERNATIONAL 2026 - STAND BOOKING FORM- BINDING CONTRACT

 

The Exhibition is held at Jaarbeurs in Utrecht, the Netherlands.
The layout of the halls provides a large number and varied sizes of exhibition stands. Exhibitors can build their own stand or choose for a complete or upgraded shell scheme package offered by the organizer. This form is only to assign for stand space as stand building packages offered by the organizer should be ordered separately using the order form in the exhibitor portal. For this portal all exhibitors will receive login details in due time.

 


Binding Contract

Please indicate below in which of the sectors you wish to be highlighted (you can select more than one).


Company information

Please note that this information will be used as the commercial information. Below you can add the invoice information.


Invoice Address


Standard Sizes

At the exhibition there are stands available with all kinds of sizes from 15 m2 to 400 m2. After receiving this booking-form you will receive a stand proposal from the organizer, based on the requested size and preferences. As soon as the stand location is accepted by the exhibitor, the organizer will send a confirmation letter together with the first invoice. Stand allocation is at the discretion of the organizers and the stand location will not be confirmed until first invoice has been paid. Confirmed location may be subject to change.


square meters x € 400,-
0,-


This form is only to assign for stand space. Stand building packages offered by the organizer should be ordered separately using the order form in the exhibitor portal.

After receiving this booking-form you will receive a stand proposal from the organizer, based on the requested size and preferences.

Minimum 16 sqm – Maximum 40sqm

• Octanorm stand incl. fascia name
• Standard furniture: 1 table, 4 chairs, 1 counter, 1 dustbin
• Storage room (1x1m incl. shelves and hooks)
• Lights & electricity (3 kW incl. 3-way socket)
• Anthracite carpet tiles
• Daily stand cleaning

Minimum 20sqm – Maximum 50sqm

Customizable items:
• One eye-catching visual of 200cmW x 350cmH
• Two graphics at the back wall (measurements depend on the size & shape of the booth)
• Carpet selection from 15 colors

Features of the package:
• Octanorm stand incl. fascia name
• Luxurious furniture:1 white table, 4 white chairs, 1 dustbin
• Storage room (2x1m incl. shelves and hooks)
• Lights & electricity (3 kW incl. 3-way socket)
• Daily stand cleaning

Minimum 20sqm – Maximum 50sqm

Customizable items:
• One eye-catching visual of 200cmW x 350cmH
• Two full color graphics of 200cmW x 100cmH
• Print on counter 80cmW x 80cmH
• Carpet selection from 15 colors

Features of the package:
• Wooden construction incl. company name
• Luxurious furniture:1 white table, 4 white chairs, 1 dustbin
• Storage room (2x1m incl. shelves and hooks)
• Lights & electricity (3 kW incl. 3-way socket)
• Daily stand cleaning

Application form until December 31, 2024

  • 0 square meters over 101; € 26,- discount per m2 0,-
  • 0 square meters over 301; € 53,- discount per m2 0,-
  • 0 square meters over 99999; € 0,- discount per m2 0,-
  • Founder discount: € 0,- per m2 0,-
  • Pre-book discount: € 53,- per m2 0,-
  • Early bird discount: € 27,- per m2 0,-

Total € 0,-

Options and additional costs

Below you find the available options for you reserved space or shell.

Square meters second floor x € 265,- (*approval needed)

1000 per additional exhibiting company
Co-exhibitors are only admissible if they fulfil the conditions for participation in the event and the information request on this application form for co-exhibitors has been entered correctly. Co-exhibitors are subject to the same conditions as the exhibitor.

  • Standtype: 0,-
  • Multi-storey: 0,-
  • Co-exhibitors: 0 0,-
  • Compulsory exhibition public liability insurance (does not cover theft) 175,-
  • Registration fee and Municipaility taxes 575,-

Total participation costs exclusive of V.A.T. € 0,-


First invoice of 25% will be sent after signing the application form
Second invoice of 75% will be sent four months before the start of the event (January 2026)
In case the Application is made within 5 months before the start of the event (from January 2026 on) there will be only 1 invoice for 100% of the booking costs
Invoices should be paid within 14 days after the invoice date.


All our agreements and events are subject to our Exhibitor General Terms and Conditions.
These general terms contain a choice of forum clause as referred to in Article 25 of Regulation (EU) No 1215/2012 of 12 December 2012 on jurisdiction and the recognition and enforcement of judgments in civil and commercial matters (Brussel I Regulation).

Stand information



Space only: 
• From 15m2 and above: €265,- per m2 

Complete shell scheme package: 
• An additional €135,- per m2.  

Upgraded shell scheme package: 
• An additional €190,- per m2.  

Premium sustainable package: 
• An additional €245,- per m2. 
Minimum 20sqm – Maximum 50sqm

Customizable items:
• One eye-catching visual of 200cmW x 350cmH
• Two full color graphics of 200cmW x 100cmH
• Print on counter 80cmW x 80cmH
• Carpet selection from 15 colors

Features of the package:
• Sustainable construction incl. company name
• Luxurious furniture:1 white table, 4 white chairs, 1 dustbin
• Storage room (2x1m incl. shelves and hooks)
• Lights & electricity (3 kW incl. 3-way socket)
• Daily stand cleaning

Co-exhibitors:.. 
• Share stands €1000,- per co-company. 

Multi storey:
• An additional €265,- per m2. Approval of the organizers is needed. Only allowed by stands over 50sqm and max. 50% of the space.  

Conditions: 
• Pre-booking price: Application form before December 31st, 2024
• Early bird price: Application form before September 30th, 2025
• Normal price: Application form after October 1st, 2025

Additional Fees and taxes: Euro 575-, including:
• Registration fee
• Environmental tax
• Communication fee including company info at web portal and online and hard copy catalogue

 Insurance:
• €175 per stand.


Payment conditions: 
• First invoice of 25% will be sent after signing the application form
• Second invoice of 75% will be sent four months before the start of the event (January 2026)
• In case the Application is made within 5 months before the start of the event (from January 2026 on) there will be only 1 invoice for 100% of the booking costs
• Invoices should be paid within 14 days after the invoice date.