GRAPAS Asia 2026
STAND BOOKING FORM- BINDING CONTRACT


The event for grain & rice processing industries

The layout of the halls provides a large number and varied sizes of exhibition stands. Exhibitors can build their own stand or choose for a complete or upgraded shell scheme package offered by the organizer. 

 

ApplicationForm


Binding Contract

Please indicate below in which of the sectors you wish to be highlighted (you can select more than one).


Company information

Please note that this information will be used as the commercial information. Below you can add the invoice information.


Invoice Address


Standard Sizes

At the exhibition there are stands available with all kinds of sizes from 15 m2 to 400 m2. After receiving this booking-form you will receive a stand proposal from the organizer, based on the requested size and preferences. As soon as the stand location is accepted by the exhibitor, the organizer will send a confirmation letter together with the first invoice. Stand allocation is at the discretion of the organizers and the stand location will not be confirmed until first invoice has been paid. Confirmed location may be subject to change.


square meters x € 480,-
0,-

Space only is only possible from 15 sqm and above.
Complete Shell Scheme Package Includes: modular walls, fascia panel(s) with company name and stand number, carpet, lighting, single power socket, consumption; connection charge, and a furniture package comprising a reception desk, a lockable cabinet, two chairs, a table and one waste bin, as well as daily cleaning.
The Full Service Package includes: booth construction, hotel booking service, parking vouchers, company profile and logo in the Show Guide and the online catalogue. The minimum booth size is 15m2 and the maximum booth is 48m2. The number of parkingtickets are based on booth size.

Application form before May 1, 2025

  • 0 square meters over 100; € 78,- discount per m2 0,-
  • 0 square meters over 200; € 117,- discount per m2 0,-
  • 0 square meters over 99999; € 0,- discount per m2 0,-
  • Founder discount: € 0,- per m2 0,-
  • Pre-book discount: € 50,- per m2 0,-
  • Early bird discount: € 25,- per m2 0,-

Total € 0,-

Options and additional costs

Below you find the available options for you reserved space or shell.

Square meters second floor x € 390,- (*approval needed)

1000 per additional exhibiting company
Co-exhibitors are only admissible if they fulfil the conditions for participation in the event and the information request on this application form for co-exhibitors has been entered correctly. Co-exhibitors are subject to the same conditions as the exhibitor.

  • Standtype: 0,-
  • Multi-storey: 0,-
  • Co-exhibitors: 0 0,-
  • Registration fee and Municipaility taxes 495,-

Total participation costs exclusive of V.A.T. € 0,-


Payment conditions
Payment of 25% with signing contract, other 75% 2 months before event. If contract shorter than 3 months before event full 100% with signing contract.


Cancellation fees
· 25% of the Reservation value from the moment the first invoice has been sent but more than 182 days before the first day of construction;
· 50% of the Reservation value, if the application is withdrawn less than 182 days but more than 93 days before the first day of construction;
· 75% of the Reservation value, if the application is withdrawn less than 93 days but more than 62 days before the first day of construction;
· 100% of the Reservation value, if the application is withdrawn less than 62 days but more than 32 days before the first day of construction;
· 120% of the Reservation value, if the application is withdrawn less than 32 days before the first day of construction.

Stand information



Space only: 
• From 15m2 and above: €390 per m2 

Standard shell scheme construction: 
• An additional €90 per m2.

Luxe shell scheme construction: 
• An additional €185 per m2. 

Co-exhibitors: 
• Share stands €1000 per co-company. 

Multi storey / Second floor:
• An additional €390 per m2. Approval of the organizers is needed. Only allowed by stands over 50sqm and max. 50% of the space.  
• Logo on hanging construction € 395.

Payment conditions:
Payment of 25% with signing contract, other 75% 2 months before event. If contract shorter than 3 months before event full 100% with signing contract.
Pre booking price: application form before April 14, 2024
Early bird: Application form before May 1, 2025

Cancellation fees:

25% of the Reservation value from the moment the first invoice has been sent but more than 182 days before the first day of construction;

50% of the Reservation value, if the application is withdrawn less than 182 days but more than 93 days before the first day of construction;

75% of the Reservation value, if the application is withdrawn less than 93 days but more than 62 days before the first day of construction;

100% of the Reservation value, if the application is withdrawn less than 62 days but more than 32 days before the first day of construction;

120% of the Reservation value, if the application is withdrawn less than 32 days before the first day of construction.

Stand information

Space only: 
• From 15m2 and above: €250,- per m2 


Basic Shell Construction:

• From 15m2 and above: €350,- per m2 

Basic Shell Scheme Package Includes:
•    Modular walls
•    Fascia panel(s) with company name and stand number
•    Carpet
•    Lighting
•    Single power socket,
•    Consumption
•    Connection charge

and a furniture package comprising:

•    A reception desk
•   A lockable cabinet
•    Two chairs
•   A table
•    One waste bin, as well as daily cleaning


Upgraded Personalized Construction Package:

• From 15m2 and above: €545,- per m2 

The Premium assembly includes:
 
•    Customized stickers throughout the booth
•    Logo on forehead with lighting
•    Service counter with drawers, key and company logo on the front.
•    Meeting table with 4 chairs
•    Sofa for rest
•    Deposit 
•    Differentiated carpet
•    Wood finish
•    Side table


Co-exhibitors:.. 
• Share stands €700,- per co-company. 


Multi storey:
• An additional €250,- per m2. Approval of the organizers is needed. Only allowed by stands over 50sqm and max. 50% of the space.  


Conditions: 
• Early bird: Application form before April 1, 2025. Discount of € 20 per m2.
 

Additional Fees and taxes: Euro 350-, including:
• Registration fee
• Environmental tax
• Communication fee including company info at web portal and online and hard copy catalogue  


Payment conditions: 
• First invoice of 50% will be sent after signing the application form
• Second invoice of 50% will be sent three months before the start of the event 
• In case the Application is made within 4 months before the start of the event (from May 2024 on) there will be only 1 invoice for 100% of the booking costs
• Invoices should be paid within 14 days after the invoice date.

Cancellation Fees: 

25% of the Reservation value from the moment the first invoice has been sent but more than 182 days before the first day of construction;

50% of the Reservation value, if the application is withdrawn less than 182 days but more than 93 days before the first day of construction;

75% of the Reservation value, if the application is withdrawn less than 93 days but more than 62 days before the first day of construction;

100% of the Reservation value, if the application is withdrawn less than 62 days but more than 32 days before the first day of construction;

120% of the Reservation value, if the application is withdrawn less than 32 days before the first day of construction.

 

PAYMENT

Bank details:
ABN-AMRO Bank,
Nijkerk, The Netherlands.
Bank account no: 48.40.86.669
Swift address (BIC) of the bank: ABNANL2A
IBAN: NL03ABNA0484086669
Victam International 
VAT No: NL 8039.87.249.B.01